The digitization of the UAE has altered the activities of legal services, such as notarization. Nowadays, UAE Pass which is the official digital identity system of the country can be used to notarize many documents remotely.
UAE Pass is essential in ensuring that your identity is verified safely and legally in case you are signing a Power of Attorney, declaration or Corporate document online.
This instructional guide has clarified the operation of UAE Pass in online notarization, situations of its necessity, and what you need to know before reserving a remote notarization session.
What Is UAE Pass?
UAE Pass is a digital identity platform of the United Arab Emirates. It enables residents, citizens and business owners to:
- Verify identity digitally
- Access to government services on the internet.
- Electronic signing of documents.
- Full secure transactions in the physical absence.
UAE Pass is accepted under the law in the UAE governmental organizations such as courts and notary as well.
Notary Public UAE
Contact our Notary Public Dubai team for fast and reliable notary services in the UAE.
What Is On-line Notarization in UAE?
Remote notarization (online notarization) is the process by which a person is able to notarize documents without necessarily visiting a notarization office.
By means of a secure digital system:
- The authentication of your identity is done through UAE Pass.
- Video conferencing with the notary.
- The document is reviewed
- You put your signature on the document.
- An official digital seal is used by the notary.
The UAE authorities control the process and it is not illegal.
Related reading: How Digital Notary Services Work in Dubai and Online Notary in UAE: Is Remote E-Notarization Legally Valid?
The necessity of UAE Pass during Online Notarization
Notarization is based on identity verification. This was always done traditionally by going to check your Emirates ID physically.
Under remote notarization, UAE Pass will substitute face-to-face verification of physical ID by offering:
1. Authentication of Secure Identity
UAE Pass identifies who you are by conducting a biometric check and through government records.
2. Digital Signature- Legally Binding
The UAE Pass issue of the digital signature is legally binding as per the UAE laws.
3. Fraud Prevention
Multi-level authentication minimizes impersonation.
Online notarization cannot be done without UAE Pass.
The process of UAE Pass in the process of online notarization
This is what normally occurs when it is being done:
Step 1: Reservation of the Online Notary Appointment
You send your paper and make an appointment on a distance call.
Step 2: UAE Pass Login
The notary system is accessed via UAE Pass.
Step 3: Video Verification
The notary has a live video session to verify you and your motive.
Step 4: Digital Signing
UAE Pass is used to sign the document electronically.
Step 5: Digital Notary Seal
An official digital stamp and signature are signed by the notary.
You are presented with an electronically notarized document which can be authenticated.
Related reading: Can Documents Be Notarized via Video Call in UAE?
Who Can Use UAE Pass to be notarized?
UAE Pass is available to:
- UAE citizens
- Emirates ID holders in the UAE.
- Little business owners who have registered in the UAE.
When engaging any non-resident tourist or non-resident who may not have Emirates ID, online notarization is usually impossible without some alternative arrangements.
Related reading: Can Tourists Notarize Documents in Dubai?
Common Documents that are being notarized on the internet
In UAE Pass, the following are documents that are usually notarized remotely:
- General Power of Attorney
- Property POA
- Company resolutions
- Share transfer documents
- Statements and affirmations.
- Undertakings
- Commercial agreements
There are however some sensitive papers that might still need to be physically present based on the case.
Is the Online Notarization Legal?
Yes. The online notarization performed on the UAE-approved systems with the help of UAE Pass is fully valid in the UAE.
The digitally notarized document will consist of:
- Unique verification code
- Authentication under digital signature.
- Government-recognized seal
Official platforms can be used to ensure authenticity by authorities.
The advantages of Notarization with UAE Pass
1. Convenience
There is no necessity to go somewhere or visit notary offices.
2. Faster Processing
It is possible to have the appointments done within a short period.
3. Secure Digital Records
The documents are kept in form of digitized documents.
4. Busy Professionals Appropriate.
Perfect to corporate leaders and real estate investors.
What Should One do in case the document is to be used outside the UAE?
Although the document may be notarized online with UAE Pass, in case the document is supposed to be used internationally, you may also need:
- MOFA attestation
- Embassy legalization
Digital notarization does not necessarily, in the case of foreign jurisdictions, eliminate the need to legalize them.
Related reading: How to Use UAE Notarized Document Abroad?
List of major problems in UAE Pass Online Notarization
- Expired Emirates ID
- Accomplished UAE Pass check is missing.
- Technical login issues
- Incorrect document format
- Discord between Emirates ID and document information.
Before booking, you will save time and avoid being rejected by making sure your UAE Pass is fully activated and verified.
Related reading: Why a Notary Public May Reject Your Documents
Frequently Asked Questions (FAQs)
Does it require UAE Pass to do online notarization?
Yes, UAE Pass is needed in the majority of the remote notarization services in the UAE when verifying the digital identity.
Is it possible to use the UAE Pass of another person?
No. UAE Pass is highly personal and is associated with biometric identity checks.
Does the digital signature have any legal enforceability?
Yes. The UAE Pass digital signatures are legal in the UAE.
Am I yet physically stampeded?
In the case of online notarization a digital seal is used. Physical stamping does not have to be done unless it is requested.
Can companies use UAE Pass?
Yes. Their verified UAE Pass can be used by the company representatives to sign corporate documents.
Notary Public UAE
Contact our Notary Public Dubai team for fast and reliable notary services in the UAE.
Final Thoughts
UAE Pass has revolutionized notarization in the city of Dubai and the UAE. It enables legal online notarization where there is security and the ability to notarize without the physical presence.
Nevertheless, proper documentation, identity verification and legal adherence are still critical.
Notary Public Dubai helps with:
- The UAE Pass should be used to notarize documents online.
- Review of documents prior to submission.
- Legal translation support
- Legalization of MOFA and embassy (where necessary)
Your UAE Pass must be active and verified to the fullest to prevent any delays before you book an online notary session.