You will inevitably come into various contracts with different parties when doing business. One of them is a Collaboration agreement, which acts as a legally-binding statement of the obligations of each participant, the allocation of risk and reward, and ownership of assets. Having a collaboration agreement protects you against potential legal problems and conflicts and acts as a guide for the joint endeavor.
This Article discuss about Collaboration agreements, why they are created, and what they need to include.
What is a collaboration agreement?
A Collaboration agreement is a formal contract between parties that want to work together on a business project. It outlines the intricacies of partnership, the responsibilities of both parties, and details of how income and compensation are distributed. Most significantly, the agreement will include remedies if one party does not uphold their half of the arrangement.
You may want to know: Partnership Agreement Drafting And Notarization
When to create a collaboration agreement?
For collaborative enterprises, collaboration agreements are often drafted. Depending on the nature of the project and the sector in which the business works, the agreement’s characteristics and legal substance will vary. For instance, a partnership between two tech businesses would have agreements addressing technology, data, usage, and intellectual property ownership in addition to confidential information clauses.
Why do you require a collaboration agreement?
A collaboration agreement is not required by law. These agreements are used for private business contracts between the working parties. Depending on the risk you’re taking and the resources you decide to commit to your new enterprise, you might decide whether or not to establish a formal partnership agreement.
If an agreement is broken or a legal disagreement arises, having a formal written document makes it easier for you to take legal action. Although verbal contracts are also recognized in legal proceedings, it might be more challenging to demonstrate what was agreed upon. Thus, seeking redress is made simpler by a legal document.
An agreement also clarifies your connection to other parties you are jointly contracting with or to internal stakeholders. Regarding any party’s duties, all parties are on the same page and know who to contact if they have any questions.
What is included in a collaboration agreement?
The following should be included in a comprehensive Collaboration agreement:
- Information about the collaborative project:
All parties’ responsibilities should be specified in full in a well-written partnership agreement. Details lessen the likelihood that subsequent uncertainty may demand renegotiations or legal remedies. Including a language that permits changes to scope and strategy when creating the contract would be advantageous.
- Collaboration duration:
Along with the milestones and due dates for essential deliverables, you may provide the length of the partnership. Collaboration agreements may be for a certain amount of time or may continue indefinitely until one side ends the arrangement.
- Exclusive usage, confidentiality, and approved uses
Information from many firms is also included in a joint venture involving various parties. Consequently, it is crucial to preserve sensitive and private information. It is essential to include provisions in the contract that specify the kind and nature of sensitive information, who may access it, etc. It is also advised to have language indicating whether parties are engaged in an exclusive partnership with the relevant business or are free to cooperate with other suppliers or customers. Additionally, it should be made clear if and under what circumstances these parties may work together on projects or enterprises comparable to their own.
- Reporting and project management:
Having numerous teams on board might simplify work and cooperation between parties. To aid project tracking, include a reporting schedule, hierarchy, milestone meetings, and review meetings in the cooperation agreement.
- Payments made by each party:
The project’s financing and payment commitments should also be in writing to minimize future misunderstandings. Include provisions describing how extra money will be obtained, their sources, the profit distribution percentage, and who will be responsible for making payments to any other parties. It should be noted that there are further legal remedies, such as damages, that the parties may assert if one partner fails to make payments. Additionally, it is advisable to include limitations on responsibility.
- Data protection and intellectual property rights:
It may be unclear who owns the intellectual property when numerous parties are involved in a partnership. The parties must specify who will own any developed property and how ownership will be transferred when the partnership is over. Licensing agreements and requirements should also be included to determine how the other contractual parties may legitimately utilize assets.
If parties worry that the other parties may attempt to steal their skills, consultants, and staff, non-solicitation terms may be inserted. Such terms stipulate a period following the project during which the other parties may poach no talent may be incorporated. It is recommended to get the advice of a legal professional since these terms must be worded correctly to be legally enforceable.
Collaboration contracts should provide a dispute resolution procedure that the parties may use. It’s crucial to decide how a disagreement would be handled and resolved; you may form a separate team, assign top management to the job, or take legal action. All stakeholders must agree upon the method and be fully recorded.
- Termination terms:
Having a procedure for project closure or termination is crucial for both one-time partnerships and longer-term contracts. These provisions will specify the conditions under which the contract may end and the procedure to be followed. If there are numerous parties, include clauses outlining how the agreement will be terminated if one party decides. Any asset transfers, payments, and distributions of shared resources and how they will be resolved between the parties will all be considered in the termination process.
- Liability Restrictions
It could be desirable to add clauses that restrict responsibility as a consequence of the performance or non-performance of duties under the cooperation agreement, depending on the parties’ exposure concerning the project and their resources.
Also read about How To Write A Rental/Lease Agreement In UAE
How do i notarize the collaboration agreement?
Although notarizing a partnership agreement is not required, it may enhance security if legal problems or disagreements arise. You may notarize your agreement by going to a notary public Dubai.
Need assistance in collaboration agreement drafting?
A collaboration agreement is a legally binding document that acts as a commercial contract and a comprehensive roadmap for a project. Therefore, in a legal disagreement, it must be legally sound and capable of being used as evidence in court. Your partnership will start strong if you seek legal advice in collaboration agreement drafting. A comprehensive understanding of your project requirements may be created with your assistance by the team of knowledgeable business Lawyers at Notary Public Dubai.
To arrange a consultation, get in contact with us right now.
Hassan Humaid Al Suwaidi is a UAE Citizen and the founder of the firm HHS Lawyers. He has a vast experience of 20 years of dealing with high-value and complex notary requirements. Hassan has been involved in some of the largest legal settlements in the UAE and is commended for his ability to attain the most favourable outcomes for his clients.