A declaration of residency is a kind of affidavit in which the affiant states his or her current residency address. It’s very important for people who don’t have a proper proof of residence. A declaration of residency is a document which needs the notarization of a public notary in UAE. That being said, it has to contain the seal, stamp, or signature of a public notary. A declaration of residency in UAE is utilized for several different situations. It may be required with the registration for staying in a particular area and to admit a child to a local public.
When are declarations of residency in UAE required?
A declaration of residency, apart from the aforementioned, may be necessary for the application of a driver’s license. In most cases, you’ll need the document as a proof that you are in fact staying in a location.
The following situations requires for notarized declarations of residency in UAE:
- Admitting a child in the local public school
- If a child will be moving onto another school that is in another emirate
- Application of a driver’s license
- Verification of address as a requirement of business authorities or courts
- Acquiring services of the government
- Obtaining services of a financial institution or bank
- Tax purposes
How can I make a declaration of residency in UAE?
In order to create the document which provides proof of your current residence, you’ll need the signature of your landlord as well as supporting documents. Supporting documents may be property purchasing agreement, present lease contract, or current utility bill. These are the most crucial documents you need when drafting a declaration of residency. Take note: declaration of residency has to undergo notarization in UAE.
Prior to writing a declaration of residency, it is best to consult with a public notary and your landlord. Without securing their consent, you may not be able to move further. The following information are to be included in the document:
- Letter heading – the heading must be declaration of residency or proof of residence. Make sure it’s large and bold.
- Date – this is an official document. This means it should include a date. The date has to be written below the heading but aligned to the left or right size of the document.
- Your contact details – this should include your complete legal name, phone number, address, email address, etc. It has to be written under the date and header alighted to the document’s left side.
- Addressing the receiver of the document – this is the starting point for the declaration of residency. Start the letter by addressing the entity or individual that asked for the document.
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Why did my previous declaration of residency get rejected?
It is essential to have a lawyer or legal consultant in UAE helping you with the drafting of a declaration of residency. Also, the document needs notarization from a local notary public in UAE. If you are sure that your residency document has met all of the requirements of authorities but it was still rejected, the following may be the reason why it happened:
- There was no date stamp in the document
- The document is older than three months
- The document did not have supporting documents attached
- It missed the company logo
- Personal information contains errors
What should I do if my supporting documents don’t show my present address?
If your supporting documents don’t show your present address, then you need to update with your utility provider or bank. Then, you can contain another documents which contains the correct and updated details.
What should I have with me when having a document notarized?
You should never go to a notary public in Dubai empty-handed, most especially if you want to have your declaration of residency notarized. The common items that you should bring with you include:
- The declaration of residency (original document);
- Supporting documents providing proof of residency;
- Accepted identification forms in the UAE such as emirates ID, passport, and driver’s license;
- Mask and face shield if you will be signing in person;
- Payment for notarial service fees
It is especially crucial to make sure that your documents are complete and in their final state when you go to a notary. The public notary will be doing a thorough review of the paperwork. A public notary in Dubai has the discretion of not giving its stamp, seal or signature if it thinks the application for notarization in UAE is not complete. A blank space in a document calls for an opportunity to commit fraud.
If you are unsure of what is required by an authority from you to declare your current residential address, it is best also to consult with them. For further information regarding the drafting of a declaration of residency in UAE and its notarization, call us here in Private Notary Dubai!
Hassan Humaid Al Suwaidi is a UAE Citizen and the founder of the firm HHS Lawyers. He has a vast experience of 20 years of dealing with high-value and complex notary requirements. Hassan has been involved in some of the largest legal settlements in the UAE and is commended for his ability to attain the most favourable outcomes for his clients.