Notarization of Documents by a Private Notary in UAE

A private notary in UAE is a lawyer/legal consultant bonded, appointed or licensed by authorities to act as a witness that’s impartial in the signing of legal documents.  a notary confirms the identities of signatories, ensure all signatories fully understand contents of documents which they are to or have signed, and inspect validity of documents. A private notary is also responsible for being vigilant on the fact that rules are followed in relation to documents and the use of sound judgment when a signatory is misrepresenting him/herself or working in undermining a notarization in UAE. 

Notary Process 

Not all important documents and forms are required to undergo the notarization process in UAE. The process is mainly used for cases wherein an impartial witness has to be sure that the individuals that are signing present themselves before a private notary. 

If a document isn’t complete, dated on the same day as the notarization process, and not the original copy, then the notary in UAE isn’t obliged in completing the procedure. This also applies when a document has no specific indication with regards to where a notary stamp has to be added. 

Financial Documents 

A notary is often under the employment of a title company, investment firm, bank, and other kinds of financial institutions in order to oversee the signing process of incredibly important legal documents. Usually, the documents that are signed with a notary public dubai or private notary in UAE include:

  • Property deeds 
  • Mortgage closing paperwork 
  • Loan documents 
  • Other kinds of credit documentation 

Legal Documents 

Legal forms often have to contain signatures that have been notarized. These documents can include the following:

  • Trusts 
  • Wills 
  • Advanced directives 
  • Agreements regarding custody or guardianship 
  • Executorships
  • Powers of attorney 
  • Court documentation

 Legal Corporate Documents 

Businesses can acquire notary services. Although not all important documents are required in undergoing the notarization process as mentioned earlier, the documents that are to be witnessed and signature verified by a private notary in UAE include:

  • Vendor contracts 
  • Employment contracts 
  • Articles of incorporation 
  • Memorandum of understanding 
  • Commercial leases
  • Loan agreements 
  • Construction or development agreements 

The private notary in UAE will examine and keep a copy of the form of identification of an individual that is a signatory to a document that’s notarized. The notary will also request a signature to be added on the record. Whenever a private notary in UAE suspects misrepresentation, the individual won’t be allowed to sign, stamp or date the transaction as well as the notary public. 

Why Notarization is Important? 

Notarization has an impact on any agreement – it coverts any private document into one that’s considered as a public instrument. An agreement that is in a contract will be enforceable once the said document has been notarized by a private notary as there is strong proof with regards to the authenticity of the document. Basic requirements, however, are to be observed by the notary when notarizing any document. 

Take note: a document that’s notarized is also admissible in court to be tangible evidence when it has undergone notarization in UAE. The notarization process prevents fraud with contracts and other legal documents. A document that requires proper notarization by a private notary is a power of attorney especially when it involves medical care of the principal.

The process of notarization involves the following steps:

  1. A document that is unsigned is brought to a notary public or private notary. It’s important to remember that the document has to be unsigned as a notary won’t entertain any document that was signed without its presence. A proper identification process has to be implemented in order to make sure that the private notary has identified the signatories’ identities. Proof of identity is, of course, necessary. 
  2. Once the identities of the signatories to the document have been identified, the private notary will then review the document. There’s an instance in which a notary prepares a document for which signatories are to sign. It’s usually for affidavits. 
  3. As soon as the document and identification are cleared, the signatories will be asked in signing the document. The notary will observe the signing and-check for signs of signatories for being forced or placed under duress to sign.
  4. There is a need for a credible witness to be around that is known by the notary public or the individual that is signing the document.
  5. This notarization process will be recorded and added on the journal of the private notary. The record will include all the essential details of what took place.
  6. When the process has been completed, a stamp will be added onto the document. The payment will then be received by the notary public.

If you are in need of notarization for your documents, contact us here in Notary Public Dubai. We can also address all of your concerns regarding notarization in UAE.